Proplanum

About Proplanum

Tired of the endless spreadsheet chaos, frantic last-minute shift changes, and payroll nightmares? You're not alone. Thousands of businesses are ditching the manual grind for Proplanum, the all-in-one platform that's revolutionizing work scheduling, time tracking, and team management. This isn't just another tool; it's a complete system designed to give you back control, time, and money. Proplanum seamlessly replaces clunky paper requests and error-prone spreadsheets with intelligent automation, providing managers with full, real-time visibility into who is working, where, and when. Built for the modern, dynamic workplace, it empowers businesses—from bustling restaurants and retail chains to critical healthcare facilities and hotels—to react with lightning speed to changes, eliminate costly errors, and finally focus on strategic growth instead of administrative headaches. With a powerful AI engine that generates optimal shift plans based on real demand forecasts, you ensure the right people are in the right place at the right time, every time, while keeping labor costs firmly under control. Join the movement towards smarter, more transparent, and efficient workforce management.

Features of Proplanum

AI-Powered Shift Planning

Stop guessing and start optimizing. Proplanum's intelligent AI automatically generates the most efficient shift schedules in minutes, not hours. It analyzes key data points like historical sales, expected customer traffic per hour, and reservation levels to predict exactly how many staff members you need. This ensures you're never overstaffed during slow periods or understaffed during critical rushes, perfectly balancing customer service excellence with tight cost control.

Multi-Platform Time Tracking

Capture working hours accurately and effortlessly from anywhere. Employees can clock in and out using the dedicated mobile app, a secure kiosk on-site, or even via personalized QR codes. This real-time registration eliminates manual timesheet errors, provides instant visibility into attendance, and creates a flawless, auditable record that exports directly to payroll, saving countless hours of administrative reconciliation.

Centralized Leave & Availability Management

Streamline all employee requests in one transparent hub. Team members can submit leave and availability preferences directly through the platform, which managers can review and approve with a single click. This eliminates email chains and paper forms, improves internal communication, and ensures schedules are built with actual staff availability in mind, reducing conflicts and last-minute scrambles for coverage.

Real-Time Dashboard & Analytics

Gain full command of your operations with a live, centralized dashboard. See at a glance who is currently working, track labor costs against budget in real-time, and monitor schedule adherence. This bird's-eye view allows managers to make data-driven decisions instantly, react to unexpected changes proactively, and identify trends to continuously improve efficiency and productivity across the entire team.

Use Cases of Proplanum

Retail & Sales

Retail managers are using Proplanum to conquer peak shopping hours without overspending. The system intelligently schedules more staff during predicted busy periods (like weekends or promotions) and scales back during quieter times. Real-time clock-ins help managers spot unexpected absences immediately and arrange cover before customer service suffers, directly protecting sales and profit margins.

Hospitality & Restaurants

Restaurateurs are eliminating dinner rush chaos and reducing staff turnover. By forecasting covers and table turnover, Proplanum ensures the perfect number of servers, hosts, and kitchen staff are scheduled. This leads to faster service, happier customers, and lower labor costs by avoiding unnecessary overtime. The easy shift-swap feature also empowers staff, improving morale.

Hotels & Accommodation

Hotel managers harmonize complex, 24/7 operations with ease. Proplanum analyzes booking data to optimally staff reception, housekeeping, and amenities. This prevents being short-staffed during check-in/out rushes while avoiding excess costs during low-occupancy periods. It ensures guest experience remains consistently high while safeguarding the bottom line.

Healthcare & Clinics

Medical facility directors ensure safe, compliant staffing around the clock. Proplanum automates complex shift rotations for doctors and nurses, strictly adhering to labor regulations and certification requirements. It guarantees critical posts are always filled, improves response times for patients, and reduces the administrative burden on clinical leaders.

Frequently Asked Questions

How does the AI shift planning actually work?

Proplanum's AI analyzes your historical operational data, such as sales figures, customer footfall patterns, or reservation numbers. You can input forecasted demand for the upcoming period. The algorithm then processes this data alongside employee contracts, skills, availability, and labor rules to generate multiple optimized schedule options. You get a data-backed plan that aligns your workforce with anticipated business needs, maximizing coverage and minimizing costs.

Can Proplanum integrate with our existing payroll system?

Absolutely. A core strength of Proplanum is its ability to eliminate double data entry. The platform accurately tracks all worked hours, breaks, and overtime in real-time. You can then export this verified, error-free data in clean reports or standard formats (like CSV) that are ready for seamless import into most major payroll and accounting software systems, streamlining your entire payroll process.

Is it suitable for businesses with both office and field staff?

Yes, Proplanum is built for flexible, modern workforces. Office-based teams can use the web app or kiosk check-ins, while field or remote employees can reliably clock in/out and view their schedules from the mobile app using GPS or QR codes. This provides unified, real-time visibility and management for all types of workers, regardless of their location.

What happens during a trial? Is my data secure?

Your 21-day free trial is fully featured and requires no credit card, so you can test every function risk-free. Proplanum is built with enterprise-grade security and data protection standards. Your business data is encrypted and securely hosted. You retain full ownership of all information you input, and you can export it at any time.