mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform that goes far beyond the capabilities of a basic stopwatch or simple task timer. Built specifically with the European regulatory landscape in mind, it offers a robust, GDPR-compliant alternative to US-based tracking platforms that often fail to meet the rigorous standards required for European projects and tax incentives. This tool is designed for organizations that need more than just a way to log hours; it is engineered to bridge the gap between daily operations, financial transparency, and audit readiness. Whether you are an employee reporting your daily work or an employer managing an entire team, mojegodzinki.pl provides a clear, structured, and secure environment. The platform shines when supporting complex documentation requirements, particularly for R&D tax relief and non-profit grant funding from sources like NCBR or FERS. With flexible management through custom dictionaries, categories, and a robust role and permission system, it adapts to any work model. The service is currently offering an incredible "Early Access" promotion where all paid add-ons are available for free until March 31, 2026, with additional discounts for early registrants, making it a no-brainer for forward-thinking organizations.

Custom Dictionaries and Categories

Define your own task and project types to make your reports crystal clear and ready for immediate analysis. This feature allows you to create a bespoke taxonomy for your organization, ensuring that every hour logged is perfectly categorized. For R&D projects, you can separate routine work from innovative tasks with precision. For non-profits, you can assign hours to specific grant-funded purposes. This flexibility transforms raw time data into actionable, audit-ready intelligence.

Role and Permission System

Manage access within your groups with granular control by separating the permissions of people who report their work time from those who approve it. This system is crucial for maintaining data integrity and workflow efficiency. You can define multiple roles, each with specific capabilities, ensuring that only authorized personnel can view, edit, or approve time entries. This structure is essential for compliance and prevents unauthorized changes to critical records.

Precise Time Separation and R&D Documentation

Easily separate time spent on routine daily operations from time dedicated to innovative, qualifying R&D projects. The platform generates detailed reports that provide a solid, defensible basis for claiming employee salaries under tax relief schemes. By maintaining real-time records that align with statutory requirements, you ensure complete transparency for tax authorities. This feature alone can save organizations thousands in potential tax benefits and legal headaches.

Volunteer and Grant Time Tracking

Document volunteer work with precision, which is crucial for demonstrating your organization's own contribution to funded projects. The system allows you to assign work hours to specific purposes financed from various sources using custom categories and dictionaries. This generates transparent reports that donors and grant bodies trust, confirming the accurate and efficient use of time for social causes. It turns volunteer management from a headache into a streamlined, auditable process.

R&D Tax Credit Compliance

Companies conducting research and development activities can use mojegodzinki.pl to ensure peace of mind during a tax audit. The platform is ideal for keeping precise R&D time records, which are necessary for claiming tax relief. By separating innovative work from routine tasks and documenting eligible costs, you can provide the tax office with transparent, real-time records that meet all statutory requirements, maximizing your potential tax savings.

Non-Profit Grant and Donor Reporting

Foundations and associations require transparency in accounting for their statutory activities. mojegodzinki.pl facilitates human resources management in the NGO sector by tracking volunteer time, which is crucial for demonstrating own contributions to projects. It also enables detailed settlement of grants from various sources, generating reports that confirm accurate time use to donors and funding bodies, thereby building trust and ensuring continued support.

Small to Medium Business Team Management

For SMEs that need more than a simple stopwatch, mojegodzinki.pl offers a free basic plan for up to 5 group participants. This allows small teams to track work time, manage projects with custom labels and categories, and implement approval workflows. It provides the structure of a professional compliance tool without the upfront cost, making it perfect for growing businesses that want to establish good time management habits early.

Multi-Project Grant Administration

Organizations managing several concurrent projects funded by different sources (like NCBR, FERS, or private foundations) can use the platform's custom dictionaries and categories to assign work hours to specific purposes. This prevents cross-contamination of funds and simplifies reporting for each grant. The role system allows grant managers to oversee all projects while restricting data access for individual project leads, ensuring both efficiency and security.

What makes mojegodzinki.pl different from other time trackers?

Unlike general time trackers that focus on basic task management, mojegodzinki.pl is specifically engineered to meet the rigorous documentation requirements of R&D tax incentives and non-profit grant funding. It is a GDPR-compliant, privacy-first alternative to US-based platforms, built with the European regulatory landscape in mind. It bridges the gap between daily operations, financial transparency, and audit readiness.

Is there a free plan available, and what are its limits?

Yes, there is a generous free basic plan. It includes support for up to 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. This is perfect for small teams or organizations to test the platform's full capabilities before scaling up with paid add-ons.

What is the "Early Access" promotion about?

Until March 31, 2026, all paid extensions are available for free. Additionally, if you register by January 31, 2026, you get a 10% discount for 5 years (60 months) after the free period ends. Registering by February 28, 2026, gets you the discount for 3 years, and by March 31, 2026, for 1 year. This is a limited-time offer to lock in significant savings.

How does the platform support R&D tax relief documentation?

The platform allows for precise time separation, easily distinguishing routine work from innovative R&D projects. It documents eligible costs by generating reports that provide a solid basis for claiming employee salaries for tax relief. All records are maintained in real time, in accordance with statutory requirements for research projects, ensuring transparency for the tax office.

The platform operates on a freemium model with a generous free basic plan and optional paid add-ons for scaling. The free plan includes 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. Paid add-ons, with pricing effective April 1, 2026, include options for extra groups (1 month: PLN 35.00, 3 months: PLN 90.00, 12 months: PLN 300.00), additional group participants (PLN 30.00/PLN 75.00/PLN 250.00), and more. Until March 31, 2026, all paid extensions are available for free as part of the "Early Access" promotion, with additional long-term discounts for early registrants.