PropMIS

PropMIS is an AI-powered HOA management platform that is taking the property management world by storm. Built from the ground up by an engineer who actually served on HOA boards, this platform finally solves the fragmentation that has plagued the industry for decades. Instead of juggling separate systems for payments, documents, residents, vendors, and board governance, PropMIS brings everything into one simple, unified portal. It is designed for property management companies of all sizes, from those managing a single community to those handling a full portfolio of ten or more. The core value proposition is revolutionary: AI does the busywork so managers can focus on what matters. Every plan includes free AI capabilities like automatic daily briefings that scan payments, violations, and work orders overnight to tell managers exactly what needs attention right now. Residents can ask questions about their community documents and get instant, sourced answers. The platform also includes Stripe-powered secure payments with AutoPay, a vendor marketplace for transparent bidding, complete audit trails for board decisions, and compliance tracking for vendor insurance and licenses. PropMIS is currently onboarding early-access communities across the United States with a generous 45-day free trial, and it is quickly becoming the most talked-about tool in the property management space.

AI Manager Briefing

Every morning, PropMIS AI scans every payment, violation, and work order across all your communities overnight. It then delivers a concise briefing that tells you exactly what needs your attention right now. No more digging through spreadsheets or logging into multiple portals. You get a clear snapshot of overdue payments, pending bid reviews, and any issues that require immediate action. This feature alone saves managers hours of manual review each week and has become the most popular daily tool for early adopters.

Resident AI Document Q&A

Residents can get instant, accurate answers from their actual community documents, including bylaws, CC&Rs, and meeting minutes. When a homeowner asks, "Can I paint my garage door?" the AI searches the specific governing documents for that community and returns a sourced answer with the exact section cited. This dramatically reduces the number of repetitive phone calls and emails that property managers have to handle. Management companies can even offer this AI access as a billable service with per-community usage tracking, creating a new revenue stream.

Payments That Match Reality

PropMIS integrates Stripe for online payments with AutoPay capabilities, making it easy for residents to pay dues on time. Late fees are applied automatically, removing the need for manual follow-ups. The system supports both automated Stripe payments and manual entries, ensuring every payment lands in the same per-unit ledger. This unified approach gives managers a real-time view of financial status across all communities, eliminating the confusion of fragmented payment systems.

Board-Ready Transparency and Audit Trails

Every approval, payment, and notice is tracked with a complete audit trail. Approval workflows for work orders, bids, and violations come with configurable thresholds, so the right people are notified at the right time. Role-based access with clear permission boundaries ensures that board members, managers, and residents see only what they should. This feature provides the transparency that boards demand and the accountability that keeps communities running smoothly.

Daily Portfolio Management for Property Managers

A property manager overseeing multiple HOAs can log into PropMIS each morning and immediately see the AI-generated briefing covering all communities. They can quickly identify which HOA has overdue payments, which board needs to approve a vendor bid, and which resident has a pending violation. Instead of spending the first two hours of the day gathering information, they can spend that time taking action. This use case is why management companies are switching to PropMIS in droves.

Resident Self-Service and Communication

Homeowners no longer need to call the management office for basic questions. They can use the Resident AI tool to ask about parking rules, pet policies, or paint color restrictions and get answers sourced directly from their community documents. They can also view their payment history, book amenities, and receive announcements through the resident portal. This self-service capability reduces the workload on management staff while improving resident satisfaction.

Vendor Management and Competitive Bidding

When a community needs a new pool service or landscaping company, the manager can post RFPs through the PropMIS vendor marketplace. Vendors compete with transparent pricing, and managers can compare bids side-by-side. Once a vendor is selected, the platform tracks work orders, compliance documents like insurance and W9s, contracts, and invoices in one place. Expiry alerts ensure that no vendor works without proper credentials.

Board Decision Making with Full Accountability

Board members can review and approve work orders, vendor bids, and violation actions through configurable approval workflows. Every decision is logged with a timestamp and user identity, creating a complete audit trail. This eliminates the "he said, she said" confusion that often plagues board meetings and ensures that all decisions are transparent and defensible. Boards love this feature because it protects them and the community.

Is PropMIS suitable for a single HOA or only for large management companies?

PropMIS is designed to scale from one community to an entire portfolio. The platform is built with the same capabilities whether you manage a single self-managed HOA or a professional management company with ten communities. The pricing is straightforward with one platform at one price, making it accessible and cost-effective for any size operation.

How does the AI feature work and is it really free?

Yes, AI is included in every PropMIS plan at no additional cost. The AI performs daily manager briefings by scanning all payments, violations, and work orders. It also powers the Resident AI Q&A tool that answers questions from community documents. Management companies can even offer this AI access as a billable service to their communities, generating new revenue at zero additional cost to themselves.

What payment methods are supported for HOA dues?

PropMIS uses Stripe for secure online payments and supports AutoPay for recurring dues. Late fees are applied automatically based on community rules. The system also allows for manual payment entries, ensuring that every payment, regardless of method, is recorded in the same per-unit ledger for accurate financial tracking.

How does PropMIS ensure vendor compliance?

PropMIS tracks all vendor compliance documents including insurance certificates, W9s, and licenses. The system sends expiry alerts so managers know exactly when a vendor's credentials are about to lapse. This ensures that no work is assigned to a vendor without proper documentation, protecting the community from liability and keeping operations running smoothly.

PropMIS offers a straightforward pricing model with one platform at one price, whether you manage one community or ten. The company is currently onboarding early-access communities across the United States with a generous 45-day free trial. AI capabilities are included in every plan at no additional cost. Management companies can also generate new revenue by offering AI access as a managed service to their communities, with built-in per-community usage metering that tracks every AI query and allows for billing based on consumption. To get the most current pricing details and to start your free trial, visit the PropMIS website and request a demo.