Invoice Guru

About Invoice Guru

Invoice Guru is a revolutionary mobile-first invoicing application designed explicitly for tradespeople and small service businesses. Unlike traditional invoicing tools built for desktops, Invoice Guru caters to those who work on-site, such as painters, plumbers, electricians, and other trades. The primary focus is on speed, simplicity, and real-world automation, allowing users to create and send invoices in mere seconds directly from their smartphones. This innovative app minimizes administrative work with features like automatic accountant reports, seamless bank integration for payment matching, and OCR receipt scanning for effortless expense management. Designed with compliance in mind, Invoice Guru ensures that users can adapt to upcoming regulations such as UK MTD and Poland's KSeF without the need to switch tools. Built by a tradesperson who understands the daily challenges of running a small business, Invoice Guru empowers users to manage their invoicing efficiently and effectively, so they can concentrate on what they do best.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. With automatic fields for your logo, VAT, payment terms, and due dates, you can say goodbye to cumbersome Excel or Word templates. Everything is mobile-ready and HMRC-compliant.

Automatic Invoice Numbering

Invoices are automatically numbered and dated based on your fiscal year settings, such as 2025/001 or 2025/002. This ensures that your invoicing is always organized and compliant, reducing the risk of errors.

OCR Receipt Scanner (AI Recognition)

Snap a photo of your receipt, and Invoice Guru’s AI technology reads all the necessary details, including the supplier, date, amount, and VAT. This feature simplifies expense management and eliminates the need for manual data entry.

Smart Payment Tracking

Automatically match incoming bank transactions with unpaid invoices. This feature helps you easily identify which invoices have been paid, which are overdue, and which require reminders, streamlining your cash flow management.

Use Cases of Invoice Guru

Efficient Invoicing for Tradespeople

Tradespeople can use Invoice Guru to quickly create and send invoices on the go, ensuring they get paid promptly. This is especially useful for those who may not have access to a computer while working on-site.

Streamlined Expense Management

Small business owners can snap photos of their receipts and have them automatically logged as expenses, thanks to the OCR receipt scanner. This feature saves time and reduces the hassle of manual expense tracking.

Compliance with Regulatory Standards

With built-in compliance features for UK MTD and Poland’s KSeF, users can confidently manage their invoicing without constantly worrying about changing regulations, allowing them to focus on their core business activities.

Custom Branding for Professional Image

Freelancers and small businesses can easily customize their invoices with their logo and branding elements, making every invoice look professional and reinforcing their brand identity with clients.

Frequently Asked Questions

What types of businesses can benefit from Invoice Guru?

Invoice Guru is tailored for tradespeople, freelancers, and small service businesses, including painters, plumbers, electricians, and more. It is designed to meet the unique invoicing needs of these professionals.

Is Invoice Guru compliant with UK regulations?

Yes, Invoice Guru is built with UK regulations in mind, including HMRC compliance and the upcoming Making Tax Digital (MTD) requirements, ensuring your invoicing practices are always up to date.

How does the OCR receipt scanner work?

The OCR receipt scanner allows users to take a photo of their receipts. The app's AI technology reads the essential information such as the supplier name, date, and amounts, automatically saving it as an expense entry.

Can I customize my invoices?

Absolutely! Invoice Guru allows you to customize your invoices by adding your logo, company name, address, and even terms and conditions, ensuring that your invoices reflect your business identity professionally.